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PURPOSE & SCOPE OF THE JOB Executive Assistant provides coordination, administrative and secretarial support to the India Head of Flavor Operations and is responsible for filling the statutory returns within due dates, seeking timely renewals of various licenses from authorities with necessary follow ups MAIN RESPONSIBILITIES & DUTIES • KPIs Reporting (Monthly)
- Coordinate information from local supply chain and maintain the First Pass Yield and Cycle Time data.
- Data entry into TCT Tool for FL
- Gather information from Finance/Operations team and prepare monthly KPIs reports and CFT Presentations for Ops Heads.
- Coordination and compilation of site ops presentations.
- Monthly CFT Meeting minutes reporting.
• Other Reports
- Prepare monthly operations review report.
- Overtime report for all Ops staff
• Others
- Plan, organise, and coordinate meetings, celebrations, trainings, entertainments etc.
- Liaise with Travel Desk of both Local and Regional sites for travel arrangement and accommodation for Ops Heads.
- Prepare Overseas Travel Expense and other business expense claims for Ops Heads.
- Ad hoc assistance to Managers in the Operations Team.
- Maintain lotus notes calendar for Ops Heads.
- Stationery projection and requisition for the Operations Department.
- Orientation program for new staff.
- Other general ad hoc projects/ duties as assigned by the Ops Heads for Regional and Local efforts.
- Ensure on time weekly reporting by Operations Team and provide hard copies for Operations Heads.
• Renewal Of Licenses/Consents/Permits
1) Factory License Renewal
Preparation applications with modifications, If any and submitting to the chief inspector
of Factories & Boilers and follow up. License for all 3 Sites – frequency once a year.
a) Notice of change of Occupier
b) Notice of change of Manager
c) Intimating the Factory Inspectorate regarding Holiday working. 2) Renewal of consent to operate Baby Boiler – every 6 months.
3) Consent under Water Act – 3 ConsentsPreparin g main applications with supporting documents such as Environmental
Audit Report, Compliance Report, Affidavit with regard to Gross fixed capital
Investment, Water Cess, Authorization to handle hazardous wastes, Effluent analysis report etc.
4) Consent under Air Act – 3 Consents – Frequency after every 3 years.
Preparing form I with supporting documents as above and stack report wherever
required.
5) Consent to operate D. G. Sets – 2 Unit
6) Application for Authorization to handle hazardous wastes in the prescribed form and
follow up in respect of 3 units.
7) Submit annual environmental audit report to the PCC – 3 Units
8) Compliance report to the PCC – 3 Units
9) Annual Water Cess return to PWD
10) Assessment of water cess and payment of water cess.
11) Health Department
Application for renewal of PFA license in respect of 3 units (Annual) under The
Prevention of Food Adulteration Act – Frequency once a year.
12) Liaise with all government agencies.
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\r\n \r\n ABOUT RIAN PLACEMENTS\r\n\r\nRian Placements is an efficient and established HR partner for corporate organizations. We are a manpower recruitment consultancy and deal in job placements at all levels, in multiple industries, on a pan India basis. Our Vision is to \"forge mutually rewarding relationships in order to meet expectations\". We specialize in recruitments of Senior and Middle management levels and also handle the Junior Management band, as and when specified by the clients. The Rian Placements logo symbolizes the synergy between the client, the candidate and the consultant in order to deliver maximum value for mutual benefit.\r\n\r\nRian Placements pledges the highest level of Ethical Standards. Our clients can trust us to adhere to a strict ethical code and the candidates can rest assured about complete confidentiality. We believe in providing a true and correct representation of an assignment. We accept only those mandates to which we are confident to deliver superior results and consciously restrict the number of clients in a specific industry to avoid off limit issues. Repeat business and personal referrals account for more than 75 % of all new assignments.\r\n
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